Job Postings

Sales Associate - Project Coordinator

Posted: 04/26/2021

Sales Associate - Project Coordinator
Fully Promoted of Tulsa, a growing branded apparel and promotional marketing company, is seeking a talented individual with high attention to detail and strong customer service and communication skills to be their Project Coordinator/Administrator. This could be an excellent opportunity for someone with graphic design, printing, promotional product or social media marketing experience, a seasoned professional with strong administrative/organization skills who is seeking to gain exposure to a marketing firm or someone trying to transfer skills and re-enter the workforce.


  • Exceptionally organized and pays meticulous attention to detail
  • Detail-oriented multitasker able to manage several projects at once and respond quickly to staff needs
  • Able to balance a workload of several disjointed tasks with little supervision in a deadline-driven environment
  • Proficient critical thinking skills to work autonomously, when necessary, with clear outcomes and objectives
  • Excellent interpersonal skills and ability to work with multiple cross-functional groups, including internal and external partners.
  • Strong oral and written communication skills and note-taking abilities
  • Confidence to communicate with dozens of professional contacts by phone, email or in person
  • Have a positive attitude and a commitment to teamwork along with creativity, flexibility, tenacity, good sense of humor, and an energetic attitude.
  • Must have effective project management skills and an understanding of basic marketing principles.
  • Capacity to learn new skills quickly
  • Excellent time management abilities
Coordinate Workflow and Customer Communications:
  • Keep track of orders to be decorated by establishing production timetables
  • Manage and monitor workflow and timing of all existing jobs
  • Maintain timely communication with clients through the order process
  • Place apparel orders with vendors on a regular basis
  • Checks-in orders as they arrive
  • Setup embroidery production files using Wilcom and ensure that embroidery personnel have the necessary art files and production worksheets to complete each job
  • Perform quality control checks of all decorated goods
  • Communicates with customer when orders are complete
Design Work:
  • Create necessary client proofs and layouts ensuring correct designs, colors and sizes for jobs
  • Create digital media for social media posts and email campaigns
  • Produce in-house jobs
Marketing & Sales:
  • Create and maintain lifecycle marketing campaigns.  This includes social media, email campaigns, newsletters and thank you notes.
  • Assist with preparation of presentation and quotes as needed.
  • Verify in-coming orders
  • Make weekly client calls
  • Ask for referrals
Administrative Support:
  • Answer phones
  • Gather information needed for completing quotes and production jobs
  • Maintain showroom organization and monthly sales displays.
  • Monitor sales, design and info emails
  • Help with the creation of e-commerce stores
  • Lift and carry 25-30 pounds throughout the workday.
  • Tolerate moderate noise level.
  • Vision abilities required are color vision, peripheral vision, and depth perception.
  • Ability to work on feet all day: stand, kneel, push, pull and lift objects
  • Monday through Friday
  • 30 to 40 hours per week
  • A minimum of 2 years of relevant work experience
  • Associates degree preferred with specialization in marketing, communications, graphic design, business or related field
  • Proficient with Microsoft Office Suite (primarily Outlook, Excel, and Word)
  • Some knowledge of Adobe Illustrator or other graphic design software
  • Retail Management experience a plus
  • Experience in a screen print, embroidery or other print media shop a plus

Presenting Sponsor

Mailing Address
PO Box 158
Bixby, OK 74008

Physical Address
12800 South Memorial Drive,
Suite F. Bixby, OK 74008

Phone: 918-366-9445
Fax: 918-366-9443

Hours of Operation
Monday – Thursday: 9:00AM – 4:00PM
Friday: 9:00AM – 12:00PM

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